Recurring Payment Management – How Does Milk Delivery Software Help?

Milk delivery software automates invoice generation based on the number of successful deliveries. If you are a dairy business owner, you might understand how important payment management is.

You might find it simple to bill a few customers each month. However, if you have a large customer base, it can be a tedious task.

Tracking the number of deliveries made in a month for a customer individually, then calculating their monthly payment amount, and collecting payments. Doing this for a larger number of customers can be much harder than it sounds. This blog explores how milk delivery software helps you manage recurring payments.

Table of Contents

What is recurring payment management?

Milk delivery businesses are subscription-based businesses that deliver milk regularly in a particular cycle. Imagine apps, like Country Delight or Daily Moo, that allow their customers to place one-time and subscription milk delivery orders.

A subscription order includes placing a milk order at a certain frequency for a particular time. For such orders, invoices are to be raised every month and management of such payments is known as recurring payment management.

Recurring payment with milk delivery software

Milk delivery software is a subscription-based, scheduled delivery management solution that can automate and optimize your entire milk delivery business. The system offers advanced features and functionalities that enables businesses to manage their recurring payments seamlessly.

Features of milk delivery software that help you manage recurring payments

Milk delivery software offers various features and functionalities to help you manage and track recurring payments. Payment management with milk delivery software can help you streamline invoicing, processing, and payment collection processes. The features of milk delivery software that help you manage recurring payments:

Invoice generation

The system auto-generates invoices based on successful deliveries. The invoices include the details of the orders delivered for a particular period, the customer’s details, the total amount due, and the payment terms. The invoice is generated either monthly or weekly, depending on the type of invoice.

Link-based invoice

The generated invoice includes a pay now button that enables customers to pay directly, improving accessibility for timely payments.

Digital invoicing

The invoices are sent directly from the system to the customers via emails, SMS, and WhatsApp. This removes the need to handle invoices to customers through drivers.

Multiple payment methods

The system allows customers to pay online and in cash. The milk delivery management software supports online payment options through payment gateways (Stripe, PayPal, Authorize.io, Razorpay, CC Avenue), cards (credit/debit), bank transfers, and UPI. Customers can hand over the cash to the drivers. The drivers can collect and record cash payments on the driver app, which is auto-updated on the admin panel.

Proof of payment

Customers can hand cash to the drivers or make payments through UPI. The drivers can collect and record the cash amount or the transaction ID into the system. The payment is verified through an OTP received on the customer’s registered mobile number.

Transaction reports

The system automatically generates transaction reports. The report contains all the information about the payments received, including transaction ID, customer ID, customer name, phone number, amount, balance, payment type, transaction type, date, route info, action by, and action. These reports can help you easily reconcile payments and ensure you have the right amount.

Benefits of managing recurring payments with a milk delivery system

Managing recurring payments with a milk delivery system automates and streamlines payment processing and reconciliation. The advanced features of the ‘Milk Delivery Solutions’ improve the visibility of the cash flow, its security, and efficiency. The benefits of managing recurring payments with a milk delivery system are:

Timely payments

The system simplifies the invoicing process, making invoice generation and processing faster. It offers flexible payment options and sends payment reminders, enabling your customers to make prompt and timely payments.

Positive cash flow

Online dissemination of invoices to customers and minimized errors enable your customers to make payments on time. Timely payment processing ensures consistent and timely cash flow, improving positive cash flow and reducing cash flow.

Reduced customer disputes

Automated invoice creation mitigates the chances of manual errors and invoice discrepancies between customers and the business. This promotes customer transparency, reducing customer disputes and increasing customer satisfaction.

Streamlined invoicing

Automating payment management streamlines and optimizes the operation, making it fast. The system mitigates human errors and minimizes invoice reworks, enabling you to send invoices to your customers on time. Errorless invoices, payment reminders, and automated payment reconciliation streamline the payment management process.

Conclusion

The payment management module of the milk delivery software automates these recurring operations, improving transaction visibility, positive cash flow, transactional security, and reducing customer disputes. Implementing milk delivery software provides an all-in-one solution for your milk delivery business needs. Book a demo to see our milk delivery software in action and how it can help you manage recurring payments efficiently.