Why Choose a Milk Round Software Over Traditional Methods?

With increasing customer demands, traditional methods for milk delivery are no longer relevant. Dairy businesses have started adopting online solutions, like milk round software, to improve business efficiency and cater to customers. It is important to walk with the trend to stay ahead of the competition.

Comparing modern milk delivery management with traditional methods

In this blog, we’ll compare traditional milk delivery with modern milk delivery management using milk round software. We’ll explore their differences and understand how modern milk delivery management is more efficient and productive.

Subscription Management

Traditional method
Orders are taken on phone calls, WhatsApp messages, emails, or text SMS. The order and customer details are manually recorded in spreadsheets. The person in charge of taking orders may forget or enter incorrect information.

Modern milk delivery management
Modern milk delivery management with milk round software provides a milk delivery app for customers to place orders. The system allows customers to place one-time and subscription orders. Customers can choose their preferred products, delivery frequency and schedule, and number of deliveries required. The orders are automatically updated on the business dashboard.

Invoicing and Payment

Traditional method
Conventionally, invoices are created manually or through accounting software by the accounting team. The invoices are printed and sent through the drivers. Customers make payments in cash or online. Then the amount is handed or transferred to the accounting team. Invoices generated manually or through accounting software have higher chances of errors as the entries are made manually, resulting in wrong invoicing, delayed payments, invoice reworks, and customer disputes.

Modern milk delivery management
The milk round software automates invoice generation and sends them digitally via SMS, email, or WhatsApp. The system supports multiple payment gateway integrations, enabling customers to make direct online payments to the milk vendor. Automating invoicing and payments mitigates the risk of manual errors. The system also allows you to reconcile payments.

Stock Management

Traditional method
The milk stock was counted manually and recorded on paper. The changes in stock count were also maintained manually on paper or spreadsheets. Manual stock management led to human errors resulting in stockouts, overstocking, and delayed deliveries or overselling.

Modern milk delivery management
The system auto-generates stock reports with updated numbers based on the orders placed and successfully delivered to the customers. Automating stock management mitigates the chances of human errors and prevents stockouts or overstocking. The system ensures an optimum stock level to meet consumer demands.

Integrated Approach

Traditional method
Different software solutions for different delivery operations. Data was manually recorded in the system to be maintained. Using multiple software solutions led to data disparity and flawed calculations.

Modern milk delivery management
Most businesses have now switched to comprehensive business management solutions that offer an integrated suite of business applications, such as order, inventory, payments, delivery, customers, and business analytics and reporting. The entire business data is centralized and stored in a common database. The integrated suite ensures that the data flows seamlessly through various business operations.

Delivery Planning

Traditional method
Before technology was used, deliveries were planned manually on paper maps. Businesses sequenced and marked the addresses on the paper, which was an inefficient way of creating delivery routes and was flawed because of missed addresses from the paper map.

Modern milk delivery management
Milk round software, like Milk Delivery Solutions, offers features that auto-sequence and optimize the delivery route. Using automation mitigates the chances of missed addresses while optimizing the route.

Reporting and Analytics

Traditional method
It was challenging to convert figures into charts or graphs manually. Business reports and analytics created were inaccurate, creating a hurdle while making rational business decisions.

Modern milk delivery management
The milk delivery management software auto-generates business reports and analytics that assist businesses in planning and strategizing future business sales and making data-driven decisions.

Milk Delivery Solutions is a SaaS-based milk round software that automates and streamlines your entire business, improving your business efficiency, productivity, and customer satisfaction. If you are still using multiple solutions or manually managing your business, you might not be able to achieve success in the long run. Book a free demo to see how we can help your milk delivery business.